Manage Talk Events

With the Event app, you create and publish meeting and activity feed posts for Talk employees.

All event posts include an Attend button. Users click Attend if they plan to participate in the event.

Create events to include information about where the event will be (online, physical location), start and end times, and specify who can see the event (everyone or certain groups). Publish an event now or schedule it to be posted later. After an event is published, view its status including which users plan to attend. Export and download an .xlsx file to your system with information about the users who plan to attend.

Note the following guidelines:

  • You add and manage events from the Content > Event page of the Talk Admin Dashboard. Add and delete events from the Apps page of the Talk desktop.
  • From the Talk desktop, you can pin event posts to the top of the feed (What's happening) to help ensure users see and react to the event.
  • The Event app must be deployed before you can create events.

To create and publish events

You create events in the Talk Admin dashboard or the Talk desktop.

Note: You can also create an Event post in the Talk desktop and add it to the feed.

To create an event in the Talk Admin Dashboard

  1. Go to the Content page and click Event. The Event panel shows a list of all active and expired events.
  2. Click Create Event.
  3. To include an image for the event, click Add Image.
    Note: Graphic files added to events have a maximum resolution restriction of 1080 x 720 pixels.
  4. Enter an event Title and Description. A preview of the event displays on the right of the page.
  5. For Venue, enter the location of the event, such as a conference room or street address.
  6. For Start Date and Time, accept the current date and time or click to select another date and time.
  7. Click Add End Date and Time and specify the date and time you want the event to automatically expire.
  8. For Target, select one of the following:
    • To Everyone(the default)
    • To Groups. Click the drop-down list and select one or more groups you want to access the event.
    • To Hyperfinds. Select one or more employee queries. Users associated with hyperfind criteria (mapped to the parent product) will see the event in their Feed.
  9. (Optional) To include one or more Attachments, click Add.
  10. By default, the event is made public to Talk users when you click Publish. To schedule the event to be posted later, click Schedule it for later and select a date and time. (Not available for hyperfind targets.)
  11. (Optional) Select Disable comments for this post. (Not available for hyperfind targets.)
  12. Click Publish.

To create and delete events in the Talk desktop

  1. Click the Apps tab.
  2. Click Event.
  3. Click the plus (+) at the top-right. The Create Event view opens.
  4. To include an image for the event, click Upload.
    Note: Graphic files added to events have a maximum resolution restriction of 1080 x 720 pixels.
  5. Enter an event Title and Description.
  6. For Venue, enter the location of the event, such as a conference room or street address.
  7. For Start Date and Time, accept the current day and time default or click to select another date and time.
  8. Click Add End Date and Time and select the day and time you want the event to automatically expire.
  9. By default, the event is made public to Talk users when you click Post Event. To schedule the event to be posted later, click Schedule it for later and select a date and time.
  10. (Optional) Select Disable comments for this post.
  11. (Optional) To include one or more Attachments, click Add.
  12. Click Select Recipient and select one of the following:
    • To Everyone
    • To Groups. Click the drop-down list and select one or more groups you want to see the event.
    • To Hyperfinds. Search for and select one or more employee queries. Users associated with hyperfind criteria (mapped to the parent product) will see the event in their feed. (Not supported if you selected Disable comments for this post and/or Schedule it for later.)
  13. Click Post Event. The post will be available until the scheduled end date and time.
  14. To delete an event from the Apps tab, click an event's more menu and select Delete. A confirmation message opens. Click Yes to delete the event.

To manage and delete events

From the Talk Admin Dashboard you can view, edit, and delete events. You can also download a list of users planning to attend and their email, phone number, and RSVP response.

  1. Go to the Content page and click Event. The Event panel shows a list of all active and expired events.
  2. Select an event. The number of times the event was viewed displays.
  3. Click the RSVP user(s) drop-down list to see the names of participants who will be attending. Even after an event expires, you can view the list of names.
  4. To edit an event click Edit, update the event details, and click Save.
  5. To remove the event, click Delete.
  6. To download an .xlsx file with details of the users who plan to attend, do the following:
    1. Click Export Responses. At the top of the page a progress message and download button Cloud with downward arrow and a green spinning section that means file exports are in progressdisplay. When the export finishes, the download button shows the number of files that have been exported and are ready to download, for example, File download cloud icon, with three exported files ready to open.
    2. Click Download White cloud with a down arrow and outlined in blue means exported files are ready to download to your system. The list of available exported files displays, the most recent exported file first.
    3. To download a file from the list, click Download White cloud with a down arrow and outlined in blue means exported files are ready to download to your system. Exported file names are unique and include the date, hour, and second the file was exported along with the content type.