Activity Actions

The Activity Actions setup page displays the Name, Activity Name, and Type for each configured action. There are two types of Activity Actions:

  • Pay Code Actions

    Note: You can associate only hours-based pay codes with pay code actions.

  • Add/Deduct Actions

    Note: Bonus / Deduction rules that have been configured with an associated pay code are not supported by Activity Actions.

Use Activity Actions to:

  • Associate pay codes and bonus / deduction rules with activities. This eliminates the need to enter events for specific activities.
    • For example, if you associate the “Vacation” pay code with the “Vacation” activity, when you enter the "Vacation" pay code as an edit, the timecard creates an event for "Vacation."
  • Allocate hours in a pay code to multiple projects. For example, distributing an employee's paid time off according to the percentage of hours worked on each project during a pay period. This is called dynamic allocation because the allocation changes whenever entered hours change for the projects in the pay period.

Pay code action example

  • On Monday and Tuesday, Susan worked a total of 8 hours on Activity 1.
  • On Wednesday and Thursday, she worked a total of 8 hours on Activity 2.
  • A “Paid Time Off” pay code action for 8 hours is applied to Friday.

Susan split her time in half on Activity 1 and 2. Therefore, the 8 hours of “Paid Time Off” is split and distributed to each activity: 4 hours to Activity 1, 4 hours to Activity 2.

If Susan enters 16 hours for Activity 3 during the pay period, the allocation of “Paid Time Off” hours changes to:

Activity 1: Two hours (worked hours is 25 percent of total project hours)

Activity 2: Two hours (worked hours is 25 percent of total project hours)

Activity 3: Four hours (worked hours is 50 percent of total project hours)

Note: You must associate a pay code with an Activity, otherwise the system will be unable to appropriately record pay code hours.

Add/Deduct action example

Employees working in a clean room punch in when they arrive at the building, and start their activities after donning their uniforms in a static free environment. The company gives employees 15 minutes each day for donning and doffing their uniforms. Employees do not start the donning or doffing activities, they appear in the timecard automatically.

The overall goal is to automatically track the donning and doffing time as an activity and pay the employee for the time spent donning and doffing.

  • A deduct rule with an associated Activity Action is used to automatically generate the donning activity for the first 15 minutes of the employee's shift.

  • Another deduct rule with an associated Activity is used to automatically generate the doffing activity for the final 15 minutes of the employee's shift.

  • With only the deduct rules in place, the employee will not be paid for the donning and doffing time therefore an add rule is used to replace the deducted time in the employee's shift.

    Note: The add rule would not have an associated Activity Action.

  • The add and deduct rules for both donning and doffing must also be set so that they have the amounts and the same locators.

Create, edit and delete pay code actions

  1. Select Application Setup > Activities Setup > Activity Actions.
  2. To create a new activity action, select Create .
    • To edit an existing action, select it and click Edit .
    • To delete an existing action, select it and click Delete . At the prompt, click Yes.
  3. From the Create drop down, select Pay Code Action.
  4. In the Pay Code Name field, click the drop down and select a name from the available options. The pay code you select must be an hours-based pay code; you cannot use day-based pay codes for pay code actions.
  5. In the Type of Pay Code Action field, select one of the following:
    1. Activity Name- If selecting this option, enter an activity name or search for the desired activity to associate with the pay code action.
    2. Use Idle Time Configuration- Selecting this option tells the system to go to use the Idle Time Configuration defined in either the employee's Person Record or Activity Profile.
  6. Click Save.

Create, edit and delete Add/Deduct actions

  1. Select Application Setup > Activities Setup > Activity Actions.
  2. To create a new activity action, select Create .
    • To edit an existing action, select it and click Edit .
    • To delete an existing action, select it and click Delete . At the prompt, click Yes.
  3. From the Create drop down, select Add/Deduct Action.

  4. Bonus / Deduction: In the Bonus / Deductions Rule Name field, click the drop down and select a name from the available options.

    Note: Bonus / Deduction Rules with Pay Codes are not available for selection.
  5. In the Activity Name field, enter an activity name or search to find the desired activity to associate with the Add/Deduct Action.
  6. Click Save