Timekeeping Alerts and Notifications — Custom Tags
When you configure a Timekeeping Alert Profile, Timecard Change Request or a Timecard Request Review, you select the notification that is sent to the manager or the employee when the alert is triggered. This notification can include information that is specific to the alert type by including custom tags in the notification's message.
Note: A custom tag is similar to a variable. For example, when you add the custom tag Employee Name to the message of a notification it appears as <Employee Name>, but when the notification is sent, this is replaced with the employee's actual name.
Many custom tags are available in the Timekeeping list when you are configuring a generic notification but not all tags are supported for all alert types or events. See the topics in this section to determine the custom tags that are supported for each alert type or event.
Timekeeping alerts
When configuring a Workflow Notification Informs people to run business processes or integrations, complete forms, or respond to events in business processes. Example: Approve a time-off request. > Generic notification for a timekeeping alert, the following custom tags are supported for the various timekeeping alert profile types.
For more information on timekeeping alert profiles, see Configure a timekeeping alert profile.
Exception alerts
| Timekeeping Alert profile types | Supported custom tags |
|---|---|
|
Core Hours Violation Long Break Late In Early out Unexcused Absence Invalid Duration Early In Late Out |
Alert type Assignment Date Employee Id Employee Name End Time Exception Type Exception Type Id Start Time |
Missing time alerts
| Timekeeping Alert profile types | Supported custom tags |
|---|---|
|
Employee Justified Exception Manager Justified Exception Auto-Resolved Exception |
Alert type Date Employee Id Employee Name Exception Type Exception Type Id Justification Status Missing Time Id |
Totalized time alerts
| Timekeeping Alert profile types | Supported custom tags |
|---|---|
|
Daily Shift Differential Weekend Differential Overtime Schedule Deviation Timecard totals modified after approval |
Alert type Daily Shift Differential Completion Status Daily Shift Differential End Time Daily Shift Differential Start Time Date Duration Hours Employee Id Employee Name Overtime Completion Status Overtime Start Time Schedule Deviation Completion Status Schedule Deviation End Time Schedule Deviation Start Time Threshold Weekend Shift Differential Completion Status Weekend Shift Differential End Time Weekend Shift Differential Start Time |
Overtime alerts
| Timekeeping Alert profile types | Supported custom tags |
|---|---|
|
Overtime Approaching Overtime Reached Projected Overtime |
Alert type Date Employee Id Employee Name Hours Before Overtime Rule Overtime Start Time |
Timecard edit alerts
| Timekeeping Alert profile types | Supported custom tags |
|---|---|
|
Timecard edited by someone else Timecard edited by manager after employee approval |
Alert type Date Employee Id Employee Name Pay Code Pay Code Id Timecard Edited By |
Accrual alerts
| Timekeeping Alert profile types | Supported custom tags |
|---|---|
|
Accrual balance Vested Accrual Balance |
Accrual Balance Accrual Code Accrual Code Id Alert type Date Employee Id Employee Name Threshold |
Timecard change requests
For Timecard Change Request events the following custom tags can be used when configuring the generic notification.
- Activity
- Activity duration
- Activity duration date
- Activity duration label
- Activity event
- Activity start label
- Activity stop date
- Activity stop label
- Activity stop time
- Assignment
- Date
- Deduct Rule
- Edit
- Edit State
- Employee Id
- Employee Name
- Paycode A category of time or money that employees earn, for example, Regular Hours, Bonus, or Sick.
- Paycode Amount
- Paycode Name
- Punch
- Punch Type
- Start date
- Start time
- Team
- Team Membership
- Time
- Time Zone
For more information on configuring Timecard Change Request events, see Control Center Notification Mapping and Manager approval required before timecard saved.
Timecard request review
For a Timecard Request Review event the following custom tags can be used with the generic notification.
- Activity
- Activity duration
- Activity duration date
- Activity duration label
- Activity event
- Activity start label
- Activity stop date
- Activity stop label
- Activity stop time
- Approval Status
- Approval Status Label
- Approver Name Label
- Assignment
- Comments and Notes for timecard changes
- Date
- Deduct Rule
- Edit
- Edit State
- Employee Id
- Paycode
- Paycode Amount
- Paycode Name
- Punch
- Punch Type
- Start date
- Start time
- Team
- Team Membership
- Time
- Time Zone
For more information on configuring Timecard Request Review events, see Control Center Notification Mapping.
Other Timekeeping Workflow Notifications
For information on the custom tags supported for other timekeeping workflow notification types, see the following topics:
- For employees pay period based
- For managers, pay period based
- Manager actions on timecards (Timecard approved by manager and Timecard signed off by manager notification types)
- Group Edit completed or Group Edit failed
- Event status