Configure Delegate Authority

Configure the Function Access Profile of both the delegator and delegate so they can delegate authority to other managers or accept delegation requests.

1. From the Main Menu , select Administration > Application Setup.
2. On the Setup page, select Access Profiles > Function Access Profiles.
3. On the Function Access Profiles page, select the profile assigned to the delegator.
Note: To identify a manager's Function Access Profile, return to the Main Menu  and select Maintenance > People Information. From the People Information page, select the manager, then expand Employee > Access Profiles and make a note of the Function Access Profile listed.
4. On the Edit Function Access Profile page, do the following:
   1. Expand + Everyone, then set the Control Center access control point to Allowed.
   2. Click Save.
   3. Expand + Manager - Department Manager, then set the Manager access to Business Process An organized flow of activities or tasks that achieves a business goal. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. Library access control point to Allowed.
   4. Click Save.
   5. Expand + Manager - Common Setup, then set the Delegate Profiles access control point to Allowed.
   6. Expand + APIs, then expand API Beans and set the Common Beans access control point to Allowed.
   7. Click Save & Return.

A Role Profile identifies a Function Access Profile (FAP) and a Display Profile. A FAP identifies what a manager can do, and a Display Profile identifies what a manager can see. To delegate authority, you assign a Role Profile to both the delegate and delegator.

When the delegator initiates the delegate authority process in Control Center, he or she must select the Role Profile appropriate for his or her delegate. The delegate's Role Profile must provide the level of functionality needed for the delegate to serve in the delegating manager's capacity. For example, if the delegator is able to approve timecards, the FAP in the Role Profile associated with the delegate should be configured to allow this as well.

To create a Role Profile for the delegator and delegate:

1. From the Main Menu , select Administration > Application Setup.
2. On the Setup page, select Common Setup > Role Profiles.
3. On the Role Profiles page, create or edit a profile.
   • To create a profile, click New, then enter a name and description.
   • To edit a profile, select a profile and click Edit or Duplicate.
4. On the Role Profiles Editor page, make sure there is a name and description, then select the applicable Function Access Profile and a Display Profile.
5. Click Save & Return.

A Delegate Profile identifies the managers to whom a manager can delegate authority.

1. From the Main Menu , select  Administration > Application Setup.
2. Select Common Setup > Delegate Profiles.
3. On the Delegate Profiles page, create or edit a profile.
   • To create a profile, click New, then enter a name and description.
   • To edit a profile, select a profile and click Edit or Duplicate.

4. On the Delegate Profiles Editor page, select managers who can be delegates.

   1. Click Search.
   2. From Available Delegates, select the applicable managers and click the right arrow . Alternatively, click the double right arrow  to select all items.
   3. To remove delegates, select the applicable managers from Selected Delegatesand click the left arrow . Alternatively, click the double left arrow  to remove all items.

   Alternatively, enter names and click Search to find delegates.

5. Click Save & Return.

Now you must add a deployed Delegate Authority process model to a Process Profile.

1. From the Main Menu , select Administration > Application Setup.
2. On the Setup page, select Business Process Setup > Process Profiles. 
3. On the Process Profiles page, create or edit a profile.
   • To create a profile, click New, then enter a name and description.
   • To edit a profile, select a profile, then click Edit. You cannot edit All Process Templates A file that automates and directs the flow of a business process. It contains the tasks, people, and rules that define the process. or Empty Profile.
4. On the next page, the available deployed models are listed in the Available Items area.
   • From Available Items, select the applicable process model and click the right arrow . Alternatively, click the double right arrow  to select all items.
   • To remove a process model, select the the model from the Selected items,and click the left arrow . Alternatively, click the double left arrow  to remove all items.
Note: Although your environment might be different, there are typically two delegation models listed: Manager Delegation and Admin Delegation.
4. Click Save.

Assign the Process Profile and Delegate Profile to the delegator and delegate.

1. From the Main Menu , select Maintenance > People Information.
2. On the People Information page, select a person, then do the following:
   1. Select Employee > Process Profiles and complete the following fields:
   2.  Manager Profile — Select the Process Profile that can access the delegation process.
   3.  Employee Profile — Select a Process Profile.
   2. Click Save .
   3. Select Employee > Access Profilesand complete the following fields:
   4. Notification Profile — Ensure that the profile listed includes the Control Center destination. (If you need to reconfigure the Notification Profile, go to Application Setup > Event/Notificaion > Notification Profile. and edit the applicable profile.)
   5. Delegate Profile — Select the Delegate Profile you configured in Step 3.
   4. Click Save .
3. Repeat as necessary for other people.

A workflow notification Informs people to run business processes or integrations, complete forms, or respond to events in business processes. Example: Approve a time-off request. and corresponding Control Center notification mapping must be configured for task assignments to flow into the delegator and delegate Control Centers to act upon. These tasks include:

• The delegator's request for the delegate to assume responsibilities for the delegator in a time of absence or need.
• The delegator's ability to cancel an initiated delegation request.

To configure workflow notifications for delegating authority:

1. From the Main Menu , select Administration > Application Setup.
2. On the Setup page, select Event/Notification > Workflow Notifications.
3. On the Workflow notification page, click New, then select Generic notifications from the Select Notification Type glance (also known as a contextual callout) Provides information and actions in a dialog box for an item on the screen when the user right-clicks or taps the item. and click OK.
4. Configure the following fields for the Workflow Notification:
   • Name
   • Description (optional)
   • Priority — Select a priority level.
   • Subject, Long Message and Short Message — Because there is only one mapping for Control Center Task Assignments, make the messaging as generic as possible to alert the user they have a task to take action on.
   • Recipients — Select Recipient List will be supplied at runtime and Send to employee.
   • Suppress Duplicate Alerts — Select Do not suppress duplicates.
5. No other fields have to be configured.
5. When finished, click Save.

To configure Control Center mapping for delegating authority:

Note: There can be only one Control Center notification mapping designation for a Business Process task assignment. Before going through this configuration, double check to see if this configuration is already set up.

1. From the Main Menu , select Administration > Application Setup.
2. On the Setup page, select Event/Notification > Control Center Notifications Mapping.
3. On the Control Center Notification  Mapping page, click Create, and complete the following fields:
   • Event Name — Enter a meaningful name.
   • Domain — Select Business Process.
   • Event Type — Select Task Assignment.
   • Notification — Select the Workflow Notification just created or select an appropriate notification.
   • Navigation Page — Leave blank.
   • Icon — Select an appropriate icon.
4. Click Save.